Notice of a public meeting of                                 

Executive

 

To:

Councillors Douglas (Chair), Kilbane (Vice-Chair), Coles, Kent, Lomas, Pavlovic, Ravilious and Webb

 

Date:

Thursday, 15 June 2023

 

Time:

5.30 pm

 

Venue:

The George Hudson Board Room - 1st Floor West Offices (F045)

 

 

A G E N D A

 

 

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Notice to Members – Post Decision Calling In:

 

Members are reminded that, should they wish to call in any decisions made on items* on this agenda, notice must be given to Democratic Services by 4:00 pm on Monday, 19 June 2023.

 

*With the exception of matters that have been the subject of a previous call in, require Full Council approval or are urgent, which are not subject to the call-in provisions.  Any called in items will be considered by the Customer and Corporate Services Scrutiny Management Committee.

 

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1.          Declarations of Interest 

 

 

At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

(1)     Members must consider their interests, and act according to the following:

 

Type of Interest

You must

Disclosable Pecuniary Interests

Disclose the interest, not participate in the discussion or vote, and leave the meeting unless you have a dispensation.

Other Registrable Interests (Directly Related)

OR

Non-Registrable Interests (Directly Related)

Disclose the interest; speak on the item only if the public are also allowed to speak, but otherwise not participate in the discussion or vote, and leave the meeting unless you have a dispensation.

Other Registrable Interests (Affects)

OR

Non-Registrable Interests (Affects)

Disclose the interest; remain in the meeting, participate and vote unless the matter affects the financial interest or well-being:

(a) to a greater extent than it affects the financial interest or well-being of a majority of inhabitants of the affected ward; and

(b) a reasonable member of the public knowing all the facts would believe that it would affect your view of the wider public interest.

In which case, speak on the item only if the public are also allowed to speak, but otherwise do not participate in the discussion or vote, and leave the meeting unless you have a dispensation.

 

(2)     Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(3)     Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them. A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992.

 

 

 

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2.          Minutes 

(Pages 1 - 14)

 

To approve and sign the minutes of the Executive meeting held on 16 March 2023.

 

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3.          Public Participation 

 

 

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Executive.

 

Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Tuesday, 13 June 2023.

 

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.

 

Webcasting of Public Meetings

 

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

 

During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

 

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4.          Forward Plan 

(Pages 15 - 16)

 

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.

 

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5.          Westfield Centre Partnership with University of York 

(Pages 17 - 76)

 

The Director of Customer & Communities and the Corporate Director for Children & Education to present a report which sets out a proposal from the University of York to support education and community outcomes in the Westfield area, and asks Members to support the proposal and to consider options for a partnership contribution from the council; in particular, the lease of Community Sanderson House to the university.

 

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6.          Strensall with Towthorpe Neighbourhood Plan - Referendum Outcome and 'Making' the Plan 

(Pages 77 - 102)

 

The Corporate Director of Place to present a report which seeks approval to ‘make’ the Strensall with Towthorpe Neighbourhood Plan following a successful referendum.

 

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<AI8>

7.          Agency Worker Contract Review 

(Pages 103 - 126)

 

The Head of HR & OD to present a report which seeks approval to award of a contract to City of York Trading (CYT), trading as Work with York (WwY), for the provision of temporary staff to City of York Council.

 

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<AI9>

8.          Finance and Performance Outturn 2022-23 

(Pages 127 - 168)

 

The Chief Operating Officer to present a report which provides a year end analysis of the council’s overall finance and performance position on 2022-23, including progress in delivering the savings programme.

 

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<AI10>

9.          Capital Programme Outturn 2022/23 and Revisions to the 2023/24-2027/28 Programme 

(Pages 169 - 194)

 

The Chief Finance Officer to present a report which sets out the capital programme outturn position for 2022-23, including any under or over spends, and provides an update on the impact on future years of the programme.

 

 

 

 

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10.      Treasury Management Annual Report and Review of Prudential Indicators 2022/23 

(Pages 195 - 206)

 

The Chief Finance Officer to present a report which provides details of the out-turn position for treasury activities in 2022-23 and highlights compliance with the council’s policies previously approved by members.

 

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11.      Urgent Business 

 

 

Any other business which the Chair considers urgent under the Local Government Act 1972.

 

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<AI13>

Democratic Services officer:

 

Name: Fiona Young

Contact details:

·        Telephone – (01904) 552030

·        E-mail – fiona.young@york.gov.uk

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For more information about any of the following please contact the Democratic Services officer responsible for servicing this meeting:

·        Registering to speak

·        Business of the meeting

·        Any special arrangements

·        Copies of reports and

·        For receiving reports in other formats

 

Contact details are set out above.

 

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